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Home LIBRARY Articles PMO PROFESSIONAL ASSET LIBRARY - is there a case for one?

PMO PROFESSIONAL ASSET LIBRARY - is there a case for one?

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“Is there a case for a professional PMO asset ‘library’?”  – An open question to the PMO profession

As a professional consultant and trainer in the field of Portfolio, Programme and Project management I need access to a credible ‘library’ or resources to support my work with clients (organisations and individuals).  In turn, these clients need these resources to support their continuing development, practice, and performance.

For me a good ‘library’ would include such things as:-

  • articulation of current professional ‘thinking’ (concepts etc.)
  • descriptions of competence in this area
  • catalogue of methods, processes and activities
  • catalogue of tools and techniques.
  • reference to and illustrations of ‘real-world’ experience in, and application of, these things.

My needs in the areas of Portfolio, Programme, and Project Management are served well with myriad books, the resources of professional Bodies of Knowledge such as the APM and PMI, and the efforts of major contributors – the OGC Best Management Practice set for example (PRINCE2®, MSP®, MoP™, MoV™, MoR®…).

When I have needs for PMO related assets, it seems that I have less choice. For example, the current editions of the APM BoK are very light on the subject – the Project Office topic outlines the scope of thought here and points to a few reference books but that is it.  The OGC’s P3O® guide offers a lot more, but I know that it does not reflect the views of all PMO professional workers.  In addition, I am disappointed with Appendix D – the online repository of Tools and Techniques – because it has remained static since publication in 2008.

There will be some of you who believe the situation is just fine.  Okay, if that is you then stop reading now and do something more interesting or valuable!

However, there must be others who share my view.  What do you think would best serve the PMO community – who should maintain the PMO professional and practice asset ‘library’ and what form should it take?  I have posted this same question on several LinkedIn groups and the APM ‘”The Discussion” community forum - seeking some views of others.

I share where my thinking has led me so far:

  • The new APM Body of Knowledge – 6th edition due out next year – will no doubt cover this. Inappropriate place? – the APM BoK describes the ‘scope’ of topics in the field not the detail – it certainly does not maintain ‘assets’.  The APM BoK is relatively ‘static’ – it takes years to produce a new edition – a library should be dynamic
  • PMI assets accessible through the portal.  Low maturity? – there are some papers and documents available but very little linked to PMO topics.  In the “PMI PMO Community of Practice” website there is a repository – it consists mostly of whitepapers, webinar transcripts, and interviews, with a spattering of (lo-fi) tools and templates.
  • The OGC (or their contract partners). An inappropriate steward?  Although the OGC have supported and expanded the articulation of P3RM ‘best practice’ in the UK their interests are the general ‘good’ of UK PLC not specific business or organisations.  The relationship with publishers and examination bodies also creates a self-serving ‘cartel’ ethos.
  • Professional bodies special interest groups. Worth pursuing methinks!  - These types of groups have only the interests of their members at heart and should therefore be a good ‘custodian’ of assets.  Given the right resources they could be publishers of new ‘practice standards’ – providing knowledge, insight and competence support at an appropriate level.  In addition, they could be keepers of catalogues and possibly libraries of supporting matter, such as ‘tools and techniques’ – ensuring that these assets are up to date, accessible and credible.

To express your view and see what others think look-up:

PMOSIG LinkedIn group -